Due to COVID-19,  EGACE is only offering Live-Online class opportunities through at least May of 2020.







                                                                                                                                                                                                                                                                                                                                                      Always Learning New Instructor Information

Dear Prospective Community Education Instructor:

Welcome and thank you for your interest in becoming an Always Learning community education instructor for Elk Grove Adult and Community Education (EGACE).

Always Learning is the community education division of Elk Grove Adult and Community Education. Always Learning offers a variety of affordable courses for personal growth, fun and enrichment.  This program is fee-based and receives no subsidized funding.  Programs are open to adults, 18 years of age and older—unless otherwise noted.

This information and the forms that follow are intended as a first step in your application process.   Please read the information below.  If you have any questions, please contact Therese Schultz, Project Implementor at:    (916) 793-2282

Proposal & Criteria:

Proposals must be submitted no later than October 15th for our spring catalog, which is distributed in the community the first week of January and covers January through June class offerings, and no later than May 1st for our fall catalog, which is distributed the first week of July and covers August through December class offerings. (These dates may change—please stay in contact with Therese Schultz.)

Most classes are offered at the main EGACE campus, located at 8401-B Gerber Road in Sacramento on Monday and Wednesday evenings between the hours of            6 pm – 9 pm, and on Saturdays between the hours of 8 am-4 pm.  However, when available, and economically feasible, EGACE may use other EGUSD schools and community sites.

Submitting a proposal does not guarantee that the class will be accepted or added to the EGACE course offerings. If added, there are no guarantees made that the course will run or automatically be continued.

Policies pertaining to Instructors:


If you are paid as an Independent Contractor for EGACE, there are a few things you should know about liability and insurance.

It is important for you to understand that if you contract with EGACE/EGUSD as an independent contractor, EGUSD does not in any way provide you with insurance coverage. Therefore, if a liability claim occurs against you, you will be responsible for defending yourself. The EGACE/EGUSD will not defend or pay out on claims brought against a contractor of the District.  Liability insurance is highly recommended.

All offerings involving sports or fitness classes are required to provide a certificate of insurance with a minimum amount of $1,000,000 liability insurance naming EGACE/EGUSD as additional insured.

Background/Fingerprinting Checks

Contracted instructors who instruct classes for minors or seniors may be required to comply with a background check. Please include your social security number and date of birth on the instructor acknowledgement part of the proposal so a background check can be completed prior to the start of your class. You will be required to pass a fingerprint clearance.


Class/Program pricing

EGACE establishes program pricing. EGACE  pays 40% of fees collected to the instructor or an hourly rate to be determined during the interview.  Please remember to include material fees in your proposal. Material fees are not included in the split. 

Minimum/Maximum Number of Students

It is very important to list the minimum and maximum number of students that you will teach. This is important for registration.  You will be contacted if the minimum number of students is not reached in time for the class to start.

EGACE reserves the right to continue the class below the minimum number of students if a fair and equitable agreement is reached regarding fees.


Upon request and availability, the following equipment may be provided for your class: Easels, Dry Erase markers, Projector Screen, White Boards, VCR/DVD,

CD player; in most classrooms at EGACE, there will be a media cart that includes a document reader, laser projector and connectivity to a computer.

Facility Rules

Always Learning Instructors must follow all EGUSD and EGACE policies. These policies are printed in the EGACE catalog and can be found on the EGACE and EGUSD website.

Harassment in the Workplace

Harassment can be defined as any behavior that is disrespectful and causes discomfort to another person. Harassment, whether physical or verbal, destroys morale and impairs teamwork and workplace efficiency.  EGACE has a strong policy against any form or type of harassment to any person.

It is important for all persons to recognize that harassment based on any of the protected characteristics of race, color, religion, sex, age national origin, ancestry, citizenship, disability, veterans status, medical condition, marital status, and sexual orientation will not be tolerated.

Americans with Disabilities Act (ADA)

The ADA is federal legislation which gives civil rights protection to individuals with disabilities based on race, sex, national origin, and religion. It guarantees equal opportunities for individuals with disabilities in employment, public accommodations, transportation, local and state government service and telecommunications


EGACE does not offer community education classes on EGUSD approved holidays.

Class Room Clean Up

All instructors need to clean up their class room.  EGACE rooms have multiple uses during the day and evenings and janitorial services are not always available.

Class Cancellations

Please notify the Project Implementor or School Secretary if you are not able to teach your class. If EGACE needs to cancel a class due to inclement weather, sickness, etc., you will be expected to hold the class at an agreed upon date and time.


If an accident occurs in your class, please follow the procedures below:

  1. Notify the Administrator- on-duty
  1. Complete and Accident Reporting Form (available from Administrator-on- duty)

Instructor Payment

Independent Contractors:    Independent Contractor Agreements must be approved by District.   A new agreement must be signed every year.  Your  payment will be requested within 10 days of your class/workshop end date.   It will take at least 30 days to process payment.

EGUSD employees: Stipend or timesheets are submitted on the 16h of the month, following your last day of teaching.  Payment should be issued around 10th of the next month.

All payments must be approved by the Project Implementor and EGACE Principal. Checks will be mailed to the address on file and will come directly from the EGUSD main office.



Course Proposal Information


Course proposals should include the following information:

Course Title:  A brief, but descriptive title can sell the class!

Prerequisites:  Do students need any prior experience or skill to succeed in this class?

Brief Description:  100 words maximum.  Why should students take this course?  Present information as if it would appear in the EGACE catalog.

Student Learning Outcomes:  After completing this class, what will the students be able to do?  (List 3-4 things)

Brief Course Outline:  Outline or list all topics that will be covered and the time schedule you will follow.  List materials you will cover in each class meeting.

Biographical Information:  Please also include a paragraph about yourself, highlighting your background for our website.

Book/Material Fee:  Please provide copies of your materials lists and any media or publication you will be selling.  A reasonable materials fee may be requested, however, we must pre-approve your fees.


Proposals should be submitted to:

Therese Schultz

Project Implementor

EGACE/Always Learning

8401-B Gerber Road

Sacramento, Ca  95828


(916) 793-2282


After Your Proposal Has Been Selected

After your proposal has been selected, EGACE staff will contact you and confirm dates, fees, etc. If you are an Independent Contractor, agreements are updated on an annual basis. Please take time to read your contract and sign all required pages. Return the contract intact.  A fully executed and signed copy will be sent to you.

Once EGACE has started registration for a new session, you can inquire about your enrollment numbers by calling Therese Schultz at (916) 793-2282. You will be notified one week prior to the first day of class to confirm that the class will be held.

On the first day of class you will receive a roster and sign-in sheet. We will fax or email your roster and sign-in sheet to you upon request.  Participants should either be on your attendance sheet or have a receipt before they are admitted to class.  If space permits, you may register them for the class on approved registration forms.  Please submit payments to the EGACE within 24 ho

Thank you for your interest in becoming an EGACE Always Learning Instructor!