What is Zoom/Google Meet?

Zoom and Google Meet are video conferencing platforms using a computer/Chromebook/Smart phone’s webcam and microphone.

How do students access their account?

Students access their account through their Google Classroom Post or the EGUSD portal

English – How to join Zoom Sessions – FACE

Dari/Farsi – DARI FARSI Joining a Zoom Meeting.mp4

Hmong – 1851–JOINING A ZOOM MEETING Script.docx–Hmong.pdf

Vietnamese – JOINING A ZOOM MEETING Vietnamese.pdf

Spanish – Zoom meeting-Spanish.pdf

Meeting Controls
    • Mute/Unmute: This allows you to mute or unmute your microphone.

    • Start/Stop Video: This allows you to start or stop your own video.

(from support.zoom.us)

Waiting Room

The Waiting Room feature allows the teacher to control when students join the meeting. The teacher can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. Currently this is only an option in Zoom but it is being added to Google Meet.

(from support.zoom.us)

Breakout Rooms

Breakout rooms allow the teacher to split the meeting into separate sessions or place each student in a breakout room. The teacher can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.

(from support.zoom.us)

Are meetings recorded?

Meetings should not be recorded by any of the participants.  All class/meeting  is for authorized EGUSD students/families only and is not a public forum. Unauthorized recordings of any kind, whether it’s through Zoom or a personal device, is not allowed per CA penal code.

Video Conferencing Guidelines

The use of video conferencing is necessary to further the education of students in EGUSD during the COVID-19 pandemic. We are using digital tools, Google Meet and Zoom, to establish an online environment for students and teachers to connect. The tools we use are vetted by our faculty and administrators for data privacy and safety.

It is important to ensure these tools are being used appropriately by students for a productive learning environment. Participating in video conferences is a great way to stay connected with educators and classmates, but it is important to follow these rules and guidelines. Video conferencing etiquette and digital citizenship are important. For many students, this may be the first formal introduction to video conferencing. Below are a few things to keep in mind:

  • Be mindful of what the camera is showing in the background. Choose a safe and appropriate place. Students should not use virtual backgrounds during class unless allowed by the teacher.

  • Students must dress appropriately when video conferencing and should treat interactions with teachers and classmates as they would in person.

  • Parents/guardians should be mindful of what family activities would potentially be heard/seen during the students’ use of video conferencing. This is a great tool to keep students connected, but please have your students use these tools somewhere near enough you can monitor, yet private enough to concentrate on their work.

  • Participants should mute their microphones unless they are called on to speak.

  • Students are expected to show respect to all members of the school community in person and online, ensuring all rules and expectations are followed. Students must behave in an ethical manner while using video conferencing tools for learning.

  • Students are expected to have video conferencing devices charged and secured somewhere safe during sleeping hours so they are ready for use during online instruction.

  • Students should use their first name and last initial as a screen name.

  • Students will not share the video conference link with anyone outside the participants that were invited.

  • Students should have an understanding of and abide by the Conditions for Use of Information Technologies as described in B.P./A.R. 6162.7.

I understand that using video conferencing is intended for educational purposes. I understand that every reasonable precaution has been taken by the district to provide for online safety. This Agreement/Consent form will be held viable for the 2020 – 2021 school year. If it becomes necessary to add/amend any information, you will be advised in writing. EGUSD will respond to any breaches of behavior codes described herein per existing processes.

(from EGUSD Innovating Education Handbook 2020)